Annual Reports

The NHMRC National Statement on Ethical Conduct in Human Research (2007) requires Human Research Ethics Committees to monitor all research projects which have received ethics approval.  This is to ensure that work is being undertaken in accordance with the approved protocol and that the rights and interests of those who have consented to take part as participants are protected. As part of the monitoring process University researchers are to provide an annual report on projects for which they have ethics approval.

Human ethics annual reports are required for all research projects regardless of whether they are completed within the year of approval or whether they continue beyond that year.

Annual reports are now available to be submitted on-line via Themis Research Self Service - access via THEMIS and follow the prompts.

Gaining access to Themis, via a user name and password, will already be familiar to most researchers. If not, you will need to set up a THEMIS account

For assistance with completing and submitting annual reports via Themis, use the relevant Quick Reference Card.


Who can access the annual report in Themis?

All researchers listed on the approved ethics application.

I have never logged into Themis before. How do I get access?

Whether you are a staff member or a student, you need to go to

I need to send the annual report to several people for their input. How can I do this?

There are two ways you can do this:

1. All researchers listed on the approved ethics application can access the annual report in Themis. You could enter some of the information, save then ask other researchers to log in and enter details, or edit what has been entered.

2. Once you have gained access to your annual report in Themis, there is an option under Project Details (towards the top lend hand of the screen) called Full Report. Clicking on this will give you a PDF of the annual report.

Can I access annual reports submitted over previous years via Themis?

No. If none of the researchers on the project have kept a hard copy, please contact the Melbourne Research Office


Save your work at every step.

If an additional researcher needs to be added, contact the Research Office via email, providing the researchers contact information, experience and skills.

If there have been changes made to your research, including these in the annual report may delay approval of the project for the coming year. It is recommended to enter your annual report first, then submit a request for amendment.